IEEE Travel Program
The IEEE Travel Program is intended to facilitate business-required travel, while managing costs and maintaining efficient business processes.
IEEE volunteers are encouraged to make travel arrangements through IEEE’s corporate travel agency, World Travel, Inc. Using World Travel, Inc. to plan your travel is most convenient using IEEE’s online tool, Concur Travel.
IEEE U.S. based employees are required to use World Travel, Inc. for all business-related travel.
Concur Travel – An introduction (Known as: NextGen Expense Reimbursement (Concur) & Travel)
Concur Travel is IEEE’s preferred online tool for booking travel reservations, providing access to all major airlines, rail lines, hotels, and car rental programs. In addition to connecting your travel planning with your travel rewards programs, it is easy to compare pricing and book reservations for all trip planning needs in one online session. Concur’s e-receipt functionality simplifies expense management through NextGen Expense Reimbursement.
Concur Travel connects directly to IEEE’s designated travel management company, World Travel, Inc.
Reservations may be booked directly via the online booking tool, or by calling World Travel, Inc. directly. (Please note: A Concur Travel profile must be created and saved before calling the agency to book. Refer to the Concur Travel Quick Start Guide for details).
The program is available to all IEEE employees, volunteers, and members across the globe.
Benefits of Concur Travel
- Easy to use online booking tool: Store frequent flyer numbers and travel preferences, simultaneously create air, rental car, hotel, rail, and dining reservations and have the benefit of storing and easily managing any unused tickets for travel.
- Information to keep you safe on the road: Utilizing Concur Locate, IEEE will have the ability to quickly locate and communicate with an individual traveler, making sure the individual is safe no matter where he or she is traveling.
- Mobile application: Book reservations easily, check an individual travel itinerary, keep updated on flight status, search map locations, and much more.
NextGen Expense Reimbursement (Concur) & Travel access
IEEE Volunteers | IEEE Employees |
IEEE volunteers will require both an IEEE account, as well as an Expense Reimbursement (Concur) & Travel account in order to access the system. Please visit ieee.org/expense to learn more about the program and how to get started. | Employees can easily access Concur from anywhere on the InsideIEEE intranet by selecting ‘Quick Links’ at the top of any page, then selecting "NextGen Expense Reimbursement (Concur) & Travel". The tool uses a single sign-on process and does not require a separate username or password. All full-time employees are automatically provided access to the NextGen (Concur) travel platform. |
Program & support contact details
World Travel | IEEE |
Dedicated IEEE Travel Service Agents & Emergency Support (24/7) +1 800 879 4333 (U.S. & Canada) IEEE Account Pseudo Code 2UØF (if requested) | Vendor Relationship Manager Sherry Russ Sills, Director, Event Operations |
Concur Travel Online Booking Tool: Technical Support (via World Travel) Chat Option: Click in the center box on the “Company Notes” tab of the Concur Travel homepage Phone: + 1 800 221 4730 | IEEE NextGen Expense Reimbursement (Concur) & Travel General Inquiries: |
Agency service fees
Service | Fee |
| Online air or rail ticket (no agent assistance) | US$15 each |
| Online agent-assisted air or rail ticket (fee applies when a phone call, email, or reservation remark occurs or agent assistance is required for any reason to an online reservation) | US$23 each |
| Full agent-assisted air or rail ticket (reservation booked with agent direct via phone or email) | US$33 each |
| Online car or hotel-only booking | US$10 each |
| After-hours support (8pm until 8am ET) | US$25 per call |